Privacy notice

Ashdon Neighbourhood Plan Steering Group, acting on behalf of the Ashdon Parish Council, is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

Under the GDPR and DPA, we have a legal duty to protect any personal data we collect from you.  We will use leading technologies and encryption software to safeguard your data and keep strict security standards to prevent any unauthorised access to it.

The legal basis for processing your personal data will depend on the reasons for collecting it.  Generally, the legal basis for processing by the Ashdon Neighbourhood Plan Steering Group as arepresentative of the Ashdon Parish Council will be:

1.    To perform a function or provide a service required by statute;
2.    To comply with a legal obligation;
3.    Where the processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract;
4.    Where disclosure is in the vital interests of yourself or another person;
5.    With your explicit consent.

In most cases we will not disclose your personal data without your consent; however there are situations where consent would not be required such as when we feel there is a good reason that is more important than protecting your confidentiality. This does not happen often, but we may share your information:

•    For the detection and prevention of crime/fraudulent activity; or
•    If there are serious risks to the public or to other professionals; or
•    To protect a child; or

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

a.    Right of access:  to request a copy of your personal data which we hold about you.
b.    Right to rectification:   to request that we correct any personal data if it is found to be inaccurate or out of date;
c.    Right to erasure:  to request that your personal data be erased where it is no longer necessary for us to retain such data;
d.    Right to withdraw consent:  to withdraw your consent to the processing at any time.    
e.    Right to data portability:  to request that we provide you with your personal data.
f.    Right to restrict processing:  to request that a restriction be placed on further processing where there is a dispute in relation to the accuracy or processing of your personal data;
g.    Right to object:  to object to the processing of personal data (where applicable) - please note this only applies where processing is based on legitimate interests (or the performance of a task in the public interest/ exercise of official authority); direct marketing and processing for the purposes of scientific / historical research and statistics;
h.    Right to complain:  to lodge a complaint with the Information Commissioner's Office.
 
You can access the personal information that we hold about you at any time by submitting a request to the Ashdon Neighbourhood Plan Steering Group or the Ashdon Parish Council.  This request should be in writing and clearly specify the information you require.   

Please email the clerk at ashdon-pc@outlook.com or write to Mallards, Midsummer Hill, Ashdon, Saffron Walden, Essex CB10 2LZ or e-mail the Ashdon Neighbourhood Plan Steering Group at info@ashdonplan.co.uk

You can ask to change information you think is inaccurate, you should let us know if you disagree with something we have written.  We may not always be able to change or remove that information but we will correct factual inaccuracies and may include your comments in the record to show that you disagree with it.

If you would like to make a request in regards to the processing of your personal data please contact the Ashdon Parish clerk or the Ashdon Neighbourhood Plan Steering Group, details above.  

Information Commissioner's Office, Wycliffe House, Water Lane, Wimslow, Cheshire. SK9 5AF